Copyright: © 1996, 1997 Avery Dennison Corporation


The Avery Wizard

The Avery Wizard has been designed to make it easier than ever to format and print your favorite Avery laser and ink jet products. Because it works within Word, there are no separate programs or complex commands to learn and it is incredibly easy to use. Just start the Avery Wizard by pressing the red Avery button on the toolbar and you’ll be stepped through the process of creating mailing labels, shipping labels, tab titles, diskette labels, name badges and more.

  How to start the Avery Wizard

  What the Avery Wizard does

  Avery Wizard Tips & Tricks

  Avery copyright and trademarks


Welcome to the Avery Wizard

Use the Avery Wizard to print mailing labels, shipping labels, tab titles, Ready Index table of contents sheets, diskette labels, name badges, name tags, business cards, tent cards and more.

The Avery Wizard will help you to:

•	Select an Avery product

•	Type your information or add information from a list or database file

•	Format the information

•	View and print from Microsoft Word

  Tips & Tricks


Selecting an Avery product

Select the Avery product you want to use by clicking it in the list of products. You can also type the Product Code or the Name.

You can view the products in order by Name or by Product Code. Click the column heading to sort on that column.

If the product you want to use is not listed, click Get Information About Using Unlisted Products for more information.

  Tips & Tricks


Choosing a method

Choose the method you want to use. Click a button below to learn more about that method.

  Create a reusable list, then print from it

  Use an existing list or database file

  Type many different entries on a sheet

  Create a whole sheet of identical labels

  Enter text for one or more sets of tab titles

  Create a single card

  Tips & Tricks


Selecting the file that contains your list

Choose the file you want to use.

  To use one of Microsoft Office’s address books, including those from Outlook, Schedule+ or Microsoft Mail, click Use Address Book.

  To add files to the list click Open File Not Listed Here.

  To add or change entries in the file you have highlighted, click View and Update File.

  Tips & Tricks

  Troubleshooting


Determining what to print

Arrange the items you want to print.

Highlight an item in the list on the left and click Insert Item to move it to the box on the right.

  The list on the left contains the items of information that are in your list or database file.

  The box on the right is a representation of the Avery product you selected.

  When you move items to the box on the right, they look like this: «Name».

  You can edit in the box on the right using the mouse and your keyboard. Add spaces and punctuation if you want. Information you type will print on every label.

 Click Sort/Filter to sort your list before you print, or to select certain records to print.

Check “Include Postnet delivery point bar code” if you want to print United States Postal Service bar codes on your labels. This option only appears when Postnet bar codes are appropriate.

  Show Me

  Tips & Tricks


Formatting your text

Type and format the text you want on your labels, cards or other Avery product. Use the Wizard's toolbar to change the font, size, color,style and alignment. Use the Zoom control to change the size of the display.

Merge items look like this: «Name». They define where information from your list will print.

  You can move merge items to another location in the box.

  You can remove merge items by highlighting and pressing Del.

  You can change the font, size and style of merge items by highlighting them and using the toolbar.

  You can right-click in the text area to choose options from a pop-up editing menu.

If selected, the Postnet bar code is indicated to show you the space it occupies.

  Tips & Tricks


Finishing up

Click Print Preview to check what you have created before printing.

Click Finish to prepare for printing in Word.

  To change any settings, click Back.

Use Print on Word’s File menu to print what you have created.

Clear the Show Printing Help check box when you no longer need to see help for printing Avery products in Word.

  Tips & Tricks


Naming your list

Enter a name for your new list. The Avery Wizard will create a file using this name.

  Click Save in Different Location to save the list in a different folder.

  Tips & Tricks


Checking what's going to print

The Wizard has set up the information to print as shown.

  If you want more or less information, or if you want the information in a different order, select No.

  If the information appears correctly, choose Yes, and you will be given an opportunity to format the text.

Check “Include Postnet delivery point bar code” if you want to print United States Postal Service bar codes on your labels. This option only appears when Postnet bar codes are appropriate.

  Tips & Tricks


Entering information - many different
Entering information

Type and format the text you want on each label, card or other Avery product. Use the Wizard's toolbar to change the font, size, color,style and alignment. Use the Zoom control to change the size of the display.

You can format all your labels the same by choosing toolbar settings before you type.

You can format each individually by selecting the text to format and then making your settings on the toolbar.

  You can right-click in the text area to choose options from a pop-up editing menu.

You can move around the sheet several ways:

  Press Tab while you are editing.

  Click Next Label (or Next Badge, Next Tag and so on) to advance one cell.

  Click on the cell you want to edit.

  Use the VCR-style arrow buttons to move forward or back.

  Type the number of the cell you wish to edit.

Click Clear All Labels (or Clear All Badges, and so on)  to clear all the text from the entire page.

  Tips & Tricks


Entering information - tabs and inserts
Entering information

Enter the text for each tab title. Use the Wizard's toolbar to change the font, size, color,style and alignment.

You can format all your tab titles the same by choosing toolbar settings before you type.

You can format each individually by selecting the text to format and then making your settings on the toolbar.

  You can right-click in the text area to choose options from a pop-up editing menu.

You can move between tab titles two ways:

  Press Tab while you are editing.

  Click on the tab title you want to edit.

Click Select All to highlight all the tab titles:

  You can press Del to clear all the tab titles.

  You can use the toolbar to forma all the tab titles identically.

  Tips & Tricks


Sets of tab titles

Set the number of sets of tab titles you want to print

  Use the up and down arrows to set the number or type in the box.

  Choose Fill the page with sets to print a full page.

Choose the way you want the tab titles arranged on the sheet.

  Choose Collate tabs if you are making a few sets.

  Choose Group tabs if you are making many sets.

  Tips & Tricks


Selecting a printer type

Choose the kind of printer you are using.

Side-feed printers have a single moveable guide that adjusts for the width of paper. Small sheets feed along one side of the paper tray.

Center-feed printers have two moveable guides that adjust for the width of paper. Small sheets feed centered on the paper tray.

  Tips & Tricks


Specifying Postnet bar code information

Select the items that contain the street address and the zip code. The Avery Wizard needs this information to print correct United States Postal Service delivery point bar codes.

Postnet delivery point bar codes can potentially speed your mail if you have 9-digit zip codes.

Postnet delivery point bar codes can reduce your postage if you are using a CASS certified list and you meet other Postal Service regulations.

Bar codes printed on labels  from 5-digt zip codes won’t speed your mail or save you money.

  Tips & Tricks


Entering and updating a list
Entering and updating your list

Enter the information you want to add to your list. Use the Tab key to move to the next line.

  Click Add Another Entry to save this entry and start a new entry.

  Click Duplicate Entry to copy this entry.

  Click Update Entry to save changes to this entry.

  Use Delete entry to remove this entry.

  Use Cancel Changes to clear changes you have made to this entry.

  Use Find to look up a particular entry.

  Use the VCR-style arrow buttons to move forward or back in the list.

  Tips & Tricks


Add your return address

Choose to add your return address or use no return address.

  “Add my return address” adds your return address (from Word) to the top of the label or card.

  “No return address” lets you type more text on the label or card.

  Tips & Tricks


Print a full or half sheet

Choose to print a full sheet or only half a sheet of Mini-Sheets.

You can separate Mini-Sheets at the perforation and print half the sheet if you have one of the following Hewlett Packard printers:

•	LaserJet 4P

•	LaserJet 4MP

•	LaserJet 5P

•	LaserJet 5MP

  Always choose “Print a full sheet” with any printer that is not specifically designed to print on these very small sheets.

  Tips & Tricks


Careful
Be careful...

You can separate Mini-Sheets at the perforation and print half the sheet if you have one of the following Hewlett Packard printers:

•	LaserJet 4P

•	LaserJet 4MP

•	LaserJet 5P

•	LaserJet 5MP

  Always choose “Print a full sheet” with any printer that is not specifically designed to print on these very small sheets.


Print on one or both faces

Choose to print on one or both faces of your tent cards.

  Choose “Print both faces” if you want to be able to read the tent card from either side.

  Choose “Print one face” if you only need to read your tent cards from one side.

  Tips & Tricks


Bind at the left or top

Choose the direction you want your tab titles printed.

  Choose “To bind at the left” for a tall (portrait) binder.

 Choose “To bind at the top” for a wide (landscape) binder.

  Tips & Tricks


Fold at the left or top

Choose where you want the fold on your note cards or greeting cards.

  Choose “To fold at the left” for a tall (portrait) card.

 Choose “To fold at the top” for a wide (landscape) card.

  Tips & Tricks


Wide or tall labels

Choose the printing direction.

  Choose “Wide labels” (or Wide cards or other Avery product)  when you want labels, cards or other Avery product that are wider than they are tall.

  Choose “Tall labels” (or Tall cards or other Avery product) when you want labels that are taller than they are wide.

  Tips & Tricks


Copyrights and trademarks

Avery, Ready Index, Index Maker, TitleFrames and WorkSaver are registered trademarks of Avery Dennison Corporation. MeetingCreator, Remove ‘Em, Avery Colors, Hidden Tab, Mini-Sheets, Professional Line, Standard Line, Protect ’n Tab, Direct Print, SmartFolio and all Avery codes are trademarks of Avery Dennison Corporation.

© 1996, 1997 Avery Dennison Corporation. All rights reserved.
Paige Control © 1995, 1996 DataPak Software, Inc. All rights reserved.

Avery Wizard developed by Chipman Custom Software, Inc., American Fork, Utah. Email chipman@enol.com.
Avery Wizard Help by Siechert & Wood, Inc., Pasadena, California. Email info@swdocs.com.


Other Avery products

If you did not find your Avery product in the product listing, then your product is not yet supported by this Wizard.

You can do any of the following:

  Print labels with Word’s built-in methods

  Find out how to update the Avery Wizard

  Request samples of Avery products


Updating the Avery Wizard

Stay tuned for Wizard updates! If you do not find your product listed in either the Avery Wizard or in Word’s Envelopes and Labels,  chances are it is a new product and we are working on updating software to support it. We might even have an update already!

To download updates, check out our World Wide Web site at www.Wizard.Avery.com. If you'd like to receive a disk with the latest update, in the United States and Canada, call 1(800) 252-8379 x230.

Avery also has a forum on CompuServe. You can find software updates and answers to many of your questions. To reach the Avery forum, Go AVERY.

  Go to Avery's World Wide Web site

  Contacting Avery in other countries


Go to Avery's World Wide Web site

You must have Microsoft Internet Explorer correctly configured for the following shortcut to work.

 Shortcut to Avery’s World Wide Web site.

If you receive an error message, point your web browser at http://www.avery.com. You can copy it right from here—simply highlight it with your mouse, click Options, then Copy.


Use an existing list or database file

Choose this option if you already have your addresses or other information in a database file and you want to print a set of labels, cards or other Avery product using information from that file.

The Avery Wizard can work with any database file that Word can use.


Create a new list, then print from it

Choose this option if you need to create a new list of addresses or other information and then print labels, cards or other Avery product from it.

The Wizard will help you create a list and then will help you use that list to print.


Type many different entries on a sheet

Choose this option to create a single sheet of labels, cards or other Avery product where each one is different. This is a quick method for printing just a few labels, but it doesn’t save your information in a list, so it’s not as convenient if you will need to print the same information again.

If you need to re-use the information, choose “Create a reusable list, then print from it.”


Create a whole sheet of identical labels

Choose this option when you want to create an entire sheet of identical labels cards or other Avery product. This choice is good for business cards,  return address labels, and when you need several of the same label.


Enter text for tab titles

Choose this option to create tab title labels for index dividers. The Wizard will create a sheet of labels with several sets of the tab titles you enter.


Create a single card

Choose this option to create a single item.

This option appears when there is only one item on a sheet.


Starting the Avery Wizard
Starting the Avery Wizard from your desktop

  On the Start menu, point to Programs, then Avery Products, and then click Avery Wizard.

Starting the Avery Wizard from Word

  On the Standard toolbar, click the Avery button.

  On the File menu, choose New, then select the Avery tab and choose Avery Wizard.

  On the Tools menu, choose Avery Wizard.


What the Avery Wizard does

The Avery Wizard helps you to:

  Use an existing list or database file

  Create a reusable list, then print from it

  Type many different entries on a sheet

  Create a whole sheet of identical labels

  Enter text for tab titles

  Create a single card


Avery Wizard Tips & Tricks

Click to see Tips & Tricks for:

  Printing

  Editing and formatting

  Index divider tab titles

  Return addresses

  Addressing

  Lists and databases

  Using Word

  Merging

  Name tags and badges

  Shipping labels


Microsoft Office Compatible

The Avery Wizard is a Microsoft Office Compatible product, which means that its toolbars, menus, and accelerator keys are similar to those used by Microsoft Office. If you are already using Office or an Office Compatible product, then you will see that many tasks can be completed in a similar manner in the Avery Wizard. These similarities will make it easier for you to use Office Compatible products together.

Look for the Microsoft Office Compatible logo when purchasing software. For more information about the Microsoft Office Compatible program, and for a complete listing of Microsoft Office Compatible products, call Microsoft Customer Service at 1 (800) 426-9400.  Customers outside the United States should contact their local Microsoft office.

Office Compatible Features Supported By the Avery Wizard

The Avery Wizard is an Office Compatible wizard that works in Microsoft Word.

The Avery Wizard contains a toolbar which is similar to the ones in Microsoft Office. You can make text bold just by pressing the Bold button on the toolbar, and you can discover each button’s function just by pointing to it with the mouse. This will activate a ToolTip that displays the button’s name.

Using The Avery Wizard with Microsoft Office

The Avery Wizard works in Microsoft Word. You can start it in any of the following ways:

•	Click the Avery button on Word’s Standard toolbar

•	Choose Avery Wizard in Avery Products on the Windows 95 Start menu

•	Choose New on Word’s File menu, then choose Avery Wizard on the Avery tab

•	Choose Avery Wizard on Word’s Tools menu

When the Avery Wizard is done, you are left in Word with a Word document, ready to print.


Contacting Avery Dennison

Avery Dennison has offices throughout most of the world. Click your country below to see how to contact  Avery Dennison in your area.

Andorra	Italy
Argentina	Japan
Australia	Korea
Austria	Luxembourg
Belgium	Mexico
Brazil	Netherlands
Bulgaria	New Zealand
Canada	Northern Ireland
Caribbean	Norway
Central America	Puerto Rico
Chile	Poland
China	Portugal
Czech Republic	Republic of Ireland
Denmark	Romania
Finland	Singapore
Former Soviet Union	Slovak Republic
Former Yugoslavia	South Africa
France	Spain
Germany	Sweden
Hong Kong	Switzerland
Hungary	United Kingdom
Iceland	United States
  Other Regions

  Avery on the Internet

  Avery on CompuServe


Avery on the Internet

There is a wealth of helpful information on Avery’s site on the World Wide Web. You can find software updates and answers to many of your questions.

For information about the Avery Wizard, visit our web site at http://www.avery.com.

  Click here to go to the Avery Web Site


Avery on CompuServe

Avery has a forum on CompuServe. You can find software updates and answers to many of your questions. To reach the Avery forum, Go AVERY.


Contacting Avery Dennison in the United States

Product and Dealer Information

Avery's Consumer Service Center provides product information for all Avery products available in the United States.

Call the Consumer Service Center to find where to purchase Avery products. They can help you get products quickly, even if the products are not carried by dealers in your area.

You can call the Consumer Service Center, at 1 (800) 252-8379 between the hours of 9 A.M. and 7 P.M. Eastern time (6 A.M. and 4 P.M. Pacific time) Monday through Friday.

Avery Technical Support

Avery provides technical support by telephone for Avery software products including the Avery Wizard. Avery support is also available on CompuServe.

If you have a question about an Avery software product, and you cannot find the answer in the on-line help, call Avery Technical Support from 8 A.M. to 8 P.M. Eastern time (5 A.M. to 5 P.M. Pacific time) Monday through Friday.

Before you telephone Avery Technical Support

When you call, you should be at your computer with Word and the Avery Wizard running. Be prepared to give the following information:

•	 The version of the Avery Wizard that you are using (It’s on the first screen.)

•	 The type of hardware you are using, including network hardware, if applicable

•	 The operating environment that you are using

•	 The exact wording of any messages that appeared on your screen

•	 A description of what happened and what you were doing when the problem occurred

•	 How you tried to solve the problem

To call Avery Technical Support

Call (972) 389-3699 between the hours of 8 A.M. and 8 P.M. Eastern time (5 A.M. and 5 P.M. Pacific time)  Monday through Friday.

You can reach Avery Technical Support by fax at (972) 446-2717.

Avery's support services are subject to Avery's prices, terms, and conditions in place at the time the service is used.

Avery's FaxFacts System

Avery's technical bulletins are available on Avery's FaxFacts system. FaxFacts is a fax information retrieval system that allows you to gain instant access to information.

Most of the bulletins on the FaxFacts system cover printing laser labels with various software programs. There are also bulletins that provide information about Avery software.

To use FaxFacts, from the phone connected to your fax machine, call (626) 584-1681. The voice prompts will guide you in choosing the bulletin you want.

  Avery on the Internet

  Avery on CompuServe

  Contacting Avery in other countries


Avery Dennison Argentina S.A.

Tucumán 326, Piso 4, Oficina 17
1049 Buenos Aires
Argentina

Consumer Information

Phone	(54-1) 313-9333

Fax	(54-1) 315-8269

Countries Served

Argentina, Uruguay


Avery Dennison Australia

ACN 000 235 870
95 Bonds Road
P.O. Box 318
Punchbowl, NSW 2196

Consumer Service

Toll Free	1800 644-353

Phone	(61) (02)-9534-5777

Fax	(61) (02)-9534-4756

Countries Served

Australia


Avery Consumer Service Centre Belgium

Antwoordnummer 6240
3500 VC Utrecht

The Netherlands

Consumer Service

Toll Free	0800 - 725 01

Toll Free Fax	0800 - 725 00

Technical Support

Phone	(31) (0) 20 - 487 48 53

Countries Served

Belgium, Luxemburg


Avery Dennison Brasil
Avery Dennison Brasil Ltda.

Rod. Vinhedo-Viracopos, km 77

13280-000  Vinhedo, SP

Brasil

Consumer Service

Phone	(55-19) 876-7676

Fax	(55-19) 876-7669

Technical Support

Phone	(55-19) 876-7670

Fax	(55-19) 876-6763

Countries Served

Brazil, Uruguay


Avery Canada
Avery Dennison Canada

Consumer Service Centre

200 Baseline Road, East

Bowmanville, Ontario

L1C 1A2

Consumer Service

Toll Free	(1) 888 462-8379

Toll Free fax	(1) 888 283-7939

Phone	(1) 905 623-6311

 Fax	(1) 905 623-9751

Technical Support

Phone	(1) 972 389-3699

Fax	(1) 972 446-2717

Countries Served

Canada


Avery Chile S.A.
Avery Dennison Chile S.A.

Parque Industrial Vespucio Oeste

Cordillera 181 y 191

Quilicura

Santiago, Chile

Consumer Service

Phone	(56-2) 739-0705

Fax	(56-2) 739-0710

Countries Served

Chile, Peru, Bolivia


Avery China

10/F., Yin Hai Building,

250 Cao Xi Road, 200233

Shanghai, P.R.China

Consumer Service

Phone	(86) (21) 6482-1208

Fax	(86) (21) 6482-1210

Technical Support

Phone	(86) (21) 6482-1208

Fax	(86) (21) 6482-1210

Countries Served

China


Avery Dennison Danmark
Avery Dennison Danmark A/S

Ankervej 1
DK-4800 Nykøbing F
Denmark

Consumer Service

Denmark

Toll Free	80 31 91 00

Toll Free Fax	80 31 91 01

Phone	(45) 54 41 91 00

Fax	(45) 54 41 91 30

Norway

Toll Free	800 10 070

Toll Free Fax	800 10 071

Sweden

Toll Free	020-792053

Toll Free Fax	020 79 86 86

Finland

Toll Free	0800 1 14540

Toll Free Fax	0800 1 145 41

Technical Support

Phone	(45) 54 41 91 79

Fax	(45) 54 41 91 30

Countries Served

Denmark, Sweden, Norway, Finland, Iceland


Avery Dennison France

68 Rue de Lille
59710 Avelin
France

Consumer Service

Toll Free	0800 36 54 09

Phone	(33) 03 20.62.01.50

Fax	(33) 03 20.62.01.51

Technical Support

Phone	(33) 03 20.66.55.33

Fax	(33) 03 20.66.55.49

Countries Served

France


Avery Dennison Deutschland GmbH

Avery Büroprodukte
Ohmstraße 3
85386 Eching
Germany

Consumer Service

Toll Free	0130 - 183 278

Phone	(49) (0) 8165 - 954916

Fax	(49) (0) 8165 - 954910

Countries Served

Germany, Austria, Switzerland


Avery Dennison (Hong Kong) Ltd.

No. 7, Chun Ying Street,
Tseung Kwan O Industrial Estate,
New Territories, Kowloon,
Hong Kong

Consumer Service

Phone	(852) 2555-9446

Fax	(852) 2623-9501

Technical Support

Phone	(852) 2555-9446

Fax	(852) 2623-9501

Countries Served

Hong Kong & Taiwan


Avery Petöfi Ltd.

Külsö-Szegedi út 6.
6000 Kecskemét
Hungary

Consumer Service

Toll free 	80 20 00 96

Phone	(36) 75 415 410

Fax	(36) 76 415 414

Technical Support

Phone	(36) 76 415 410

Fax	(36) 76 415 414

Countries Served

Hungary, Poland, Czech Republic, Slovak Republic, Romania, Bulgaria, Former Yugoslavia, Former Soviet Union


Avery Dennison, Ireland Ltd.

Walkinstown Avenue

Long Mile Road

Walkinstown
Dublin, 12
Republic of Ireland

Consumer Service

Toll Free	1 800 40 91 37

Phone	(353) (0) 1 623 5636

Fax	(353) (0) 1 623 2007

Technical Support

Phone	(353) (0) 1 805 2234

Fax	(353) (0) 1 868 1768

Countries Served

Republic of Ireland


Avery Office Label Italy
Avery Dennison Italia S.p.A.

Office Label Italy
Via per Uboldo 48
21040 Gerenzano (VA)

Consumer Service

Toll Free	167-373667

Phone	(39)  2  96393202

Fax	(39)  2  96393222

Countries Served

Italy


Avery Dennison, Japan

2-37-7 Akebono-cho, Tachikawa City,
Tokyo 190-0012, Japan

Consumer Service

Phone	(81) 42-526-7310

Fax	(81) 42-526-7315

Technical Support

Phone	(81) 42-526-7310

Fax	(81) 42-526-7315

Countries Served

Japan


Avery Dennison Korea, Ltd.

508, Cheongku Bldg., #517-5

Shinsa-dong, Kangnam-ku
Seoul, 135-120 Korea

Consumer Information

Phone	(82) 2-545-4939

Fax	(82) 2-546-1829

Technical Support

Phone	080-546-8210

Countries Served

Korea


Avery Dennison
Avery Dennison SA de CV  (Mexico)

Calle Mariano Escobedo No. 341-D

Tlalnepantla, Estado de Mexico

CP 54040

Mexico

Consumer Information

Phone	(52-5) 565-9060

Fax	(52-5) 565-9081

Countries Served

Mexico, Central America


Avery etiketten B.V.

Office Products Benelux
Antwoordnummer 6240
3500 VC Utrecht

The Netherlands

Consumer Service

Toll Free	0800-0993390

Toll Free Fax	0800-0225133

Technical Support

Phone	(31) (0) 20 - 487 48 53

Countries Served

Netherlands


Avery Dennison New Zealand

P.O. Box 13-105

Onehunga, Auckland

Consumer Service

Toll Free	0800 2 AVERY

Phone	(64) (09) 622-2166

Fax	(64) (09) 622-2176

Countries Served

New Zealand


Avery Dennison

Miramar Plaza Center
954 Ponce de Leon Avenue, Suite 709
 Santurce, Puerto Rico  00908

Consumer Service

Phone	(1) 787-721-2730

Fax	(1) 787-721-3610

Countries Served

Caribbean, Rest of Latin America


Avery Dennison Singapore (PTE) Ltd.

Blk 1, #03-13/16
Pasir Panjang Distripark
Pasir Panjang Road
Singapore 118480

Consumer Service

Phone	(65) 273-6611

Fax	(65) 273-7895

Technical Support

Phone	(65) 273-6611

Fax	(65) 273-7895

Countries Served

Singapore & Malaysia


Avery Dennison (South Africa)

Office Products (Pty) Ltd

P.O. Box 102

Florida 1710

South Africa

Consumer Service

Toll free	0800 11 99 81

Phone	(2711) 472 47 49

Fax	(2711) 472 48 50

Countries Served

Angola, Benin, Botswana, Burundi, Cameroon, Central African Republic, Chad, Côte d’Ivoire, Democratic Republic of Congo, Djibouti, Equatorial Guinea, Ethiopia, Gabon, Ghana, Guinea, Guinea Bissau, Kenya, Lesotho, Liberia, Madagascar, Malawi, Mali, Mauritania, Moçambique, Namibia, Niger, Nigeria, Rwanda, Senegal, Sierra Leone, Somalia, Sudan, Swaziland, Tanzania, Togo, Uganda, Zambia, Zimbabwe


Avery España

Edificio Euro 3
c/. Frederic Mompou, 5, 4.0, 3.a
08960 Sant Just Desvern
Spain

Consumer Service

Toll Free 	900 181 750

Phone	(34) 3 480 35 02

Fax	(34) 93-473 36 23

Countries Served

Spain, Portugal, Andorra


Avery Dennison UK Ltd.

Gardner Road
Maidenhead
Berkshire
SL6 7PU
United Kingdom

Consumer Service

Toll Free 	0800 80-50-20

Phone 	(44) (0) 1628-764000

Fax 	(44) (0) 1628-764040

Technical Support

Phone	0990 LABELS (0990 522357)

Fax	0990 168229

Countries Served

UK, Northern Ireland


Avery Dennison France

Export Division
Grand Saigne
63650 La Monnerie
France

Avery Dennison UK

Exports
Gardner Road
Maidenhead
Berkshire
SL6 7PU
United Kingdom

Consumer Service

France

Phone	(33) 73 51 63 63

Fax	(33) 73 51 46 00

UK

Phone 	(44) (0) 1628-764000

Fax 	(44) (0) 1628- 623713

Countries Served

Middle East, Africa, other countries in Europe that are not listed


Requesting samples of Avery products
Samples of Avery products

Avery has sample packs of the most commonly used Avery products specifically designed for your part of the world!

Click on your country to see what’s available in your area.

Andorra	Iceland
Argentina	Ireland
Australia	Italy
Austria	Japan
Belgium	Korea
Brazil	Luxembourg
Bulgaria	Mexico
Canada	Netherlands
Caribbean	New Zealand
Central America	Norway
Chile	Puerto Rico
China	Poland
Czech Republic	Portugal
Denmark	Romania
Eire	Singapore
Finland	Slovak Republic
Former Soviet Union	South Africa
Former Yugoslavia	Spain
France	Sweden
Germany	Switzerland
Hong Kong	United Kingdom
Hungary	United States


Requesting samples of Avery products

For only $6.95 you can have a sample pack of great Avery products that you can use with the Avery Wizard. Call us at 1 (800) 508-9494 x 238. We'll send it out right away.

If you prefer, you can print a form and fax it to us.

 Click here to print a sample-request form

Total charge for this offer is $6.95. Allow 4 weeks for delivery. This offer may change and is subject to Avery's prices, terms, and conditions in place at the time the order is received.


Please Send a Sample Pack

Click the Print button above to print this form.

Please send a sample selection of the most commonly used Avery products for my:

[ ] Laser Printer    [ ] Ink Jet Printer

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Name:

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Title:

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Company:

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Address:

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City:

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State:

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Zip or Postal Code:

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Phone:

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Fax:

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Email:

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Credit Card Number:

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Expires:                                                      [ ] Visa    [ ] MasterCard    [ ] AmEx

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Fax this form with credit card information to 1 (909) 594-4876
or mail it with a check for $6.95 or credit card information to:

Avery Dennison
Avery Wizard Sample Offer
20955 Pathfinder Rd.
Diamond Bar, CA 91765

Total charge for this offer is $6.95. Allow 4 weeks for delivery.
This offer may change and is subject to Avery Dennison's prices,
terms, and conditions in place at the time the order is received.

  Getting samples in other countries


Please Send a Sample Pack

Click the Print button above to print this form.

Please send a sample selection of the most commonly used Avery products for my:

[ ] Laser Printer    [ ] Ink Jet Printer

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Name:

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Title:

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Company:

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Address:

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City:

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County:

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Postal Code:

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Country:

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Phone:

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Fax:

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Email:

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Call, fax or mail this form to the Avery office that serves your area.

Allow 4 weeks for delivery. This offer may change and is subject
to Avery Dennison's prices, terms, and conditions in place at the
time the order is received.

  Getting samples in other countries


What are Tips and Tricks?

As you use the Avery Wizard, watch for the Tips and Tricks buttons in help. Tips and Tricks are ideas that will help you get the most from your Avery products.


Printing a report with the Avery Wizard

If you need a quick way to print a report of a list or data file that you use with the Avery Wizard, follow these steps:

1	Choose a product based on the format you want.

  For a 3-column report, choose 5160 Laser Label Addressing or L7160 Address White - Laser.

  For a 2-column report, choose 5161 Laser Label Addressing or L7163 Address White - Laser.

2	Choose “Use an existing list or database file.”

3	Choose the file from which you want a report.

4	Choose the items you want to appear on the report.

5	Format the text as you want the report to appear.

6	Print the report on plain paper.


How do I get help from Avery?

Avery offers technical support for the Avery Wizard in many parts of the world.

  Contacting Avery Dennison world wide

  Contacting Avery Dennison in the United States


Creating an entire sheet of the same tab title

When you are creating many sets of index tabs, it may be easier to print a complete sheet of labels for each tab title. The Avery Wizard makes this simple. Select the product you are using, then select “Create a sheet of identical labels.” Enter the text for your first tab title, print it, and repeat using the Avery Wizard for the other tab titles.


Selecting a product by typing the product code

Most of Avery’s product codes are displayed in large characters on the package. When you know the exact product code you wish to use, you can save time by simply typing the product code instead of looking for it in the list of products.


Sorting the product list
Sorting the Avery product list

To sort by name, click the Name option button or click the word Name at the top of the column.

To sort by Product Code, click the Product Code option button or click the word Code at the top of the column.


Last product used

When the product list appears, the product you used last is highlighted.


Printing a page of return address labels

Use "Create a whole sheet of identical labels" to print a page of return address labels.


When should I use the "Create a reusable list, then print from it" option?

Use this option when you will need to use the information again, for example, to do a mailing to customers who you will mail to again.

Use this option when you have more items to print than will fit on a single page.


When should I use the "Use an existing list or database file" option?

Use  this option when you already have a list or database file.

The Avery Wizard works with all the kinds of files that Word works with.


When should I use the "Type many different entries on a sheet" option?

Use this option when all the items you need to print will fit on one page, and you won't need the information again.

This option is good for:

•	A few address labels

•	A few name tags or name badges

•	A few tent cards

•	Diskette labels


When should I use the "Create a whole sheet of identical labels" option?

Use this option when you need a sheet where each item is identical.

This option is good for:

•	Return address labels

•	Business cards

•	Address labels that you use repeatedly, such as client or supplier addresses

•	Notification labels such as "Please Rush", "First Class Mail" and "Fragile"

•	Creating a full page of the same tab title for when you are creating many sets of tab dividers


When should I use the "Enter text for one or more sets of tab titles" option?

Use "Enter text for one or more sets of tab titles” when you need to create one or several sets of index dividers.

If you are creating many sets of index dividers you may want to use the “Create a whole sheet of identical labels” option to create full sheets of each tab title.


When should I use the "Create a single card" option?

Use this option when you need one or a few of an Avery product which comes one to a sheet.

This option is good for:

•	Large laser tent cards

•	Mini-Sheets shipping labels - half sheets


Adding filters to Word

If the Avery Wizard won’t read a file that you think is should be able to, it may be because that file type wasn’t selected when you installed Word. You can add additional file types by running the Office Setup program (or Word’s Setup program) again.


What files does the Avery Wizard show in "Your Files"?
What files does the Avery Wizard show in "Your Files?"

The Your Files list shows files that you have created or used with the Avery Wizard. The list may be empty the first time you see it. As you use different files with the Avery Wizard, they will be added to the list.

The file you used most recently is at the top of the list, the next most recently used is next, and so on.

If you delete or move a file it will no longer appear in the list.

 Click Open File Not Listed Here to add to the list.


Changing, deleting, and adding list entries

Highlight the file you want to change, then click the View And Update File button. You will be able to find and change entries. You can use the Add Another button to add to your list.


Postnet bar codes

The Avery Wizard can print United States Postal Service Postnet bar codes. Simply check the Include Postnet delivery point bar code box.


Correct address format for the United States

The United States Postal Service recommends that your addresses look like this:

John Doe
Global Corporation
123 Main St., Suite 100
Anytown, MA 08334

A correct address consists of:

•	Recipient’s name

•	Business or organization name - where applicable

•	Delivery address, including unit number

•	City, state and ZIP Code

Left-align the lines and use a san serif font like Arial regular, in 10 to 14 point size.

If you are in doubt, simply use the Avery Wizard’s default settings. They meet the USPS recommendations.


Correct address format for the United Kingdom

The Royal Mail recommends that your addresses look like this:

Mr J Smith
Lionhead Plc
Enterprise House
Sandy Mews
WALLINGTON
Surrey
SM6 1ZZ

A correct address consists of:

•	Name of Addressee

•	Name of company or organization - where applicable

•	Name of building - not required if it has a number

•	Number of building

•	Name of street or road - included in the line above

•	Name of locality - area where road is located (if required)

•	Post Town - in capital letters

•	County Name - where necessary

•	Postcode - in capital letters.

Left-align the lines and use a san serif font like Arial regular, in 10 to 14 point size.

If you are in doubt, simply use the Avery Wizard’s default settings. They meet the Royal Mail’s recommendations.


Putting items on name badges

You probably want people’s names on their name badges, and you may want their company name on name badges. Both of these items are in lists created with the Avery Wizard, and in most other data files.

If you want to add the name of the meeting, or a sponsoring organization’s name to everyone’s name badge, simply type it on the badge in the order in which you want it to appear. Information you type directly on the badge will print on every badge.


Putting items on tent cards

You probably want people’s names on their tent cards, and you may want their company name on tent cards. Both of these items are in lists created with the Avery Wizard, and in most other data files.

If you want to add the name of the meeting, or a sponsoring organization’s name to everyone’s tent card, simply type it on the tent card in the order in which you want it to appear. Information you type directly on the tent card will print on every tent card.


How do I format text?

The next step in the Avery Wizard will let you change the font, size and alignment of the text.


Adding text that prints on every label

You may want to have text that prints on every label. For example, you may want to have the word “TO:” print on your shipping labels.

You can add text that prints on every label simply by typing it on the label. Information you type directly on the label will print on every label.


Merge fields look like this: «Name»

Double brackets around words like «Name» are called merge fields. They indicate where this item of information from your list will be printed.

You can format merge fields as you would regular text, except that the format of all text within each bracketed merge field must be the same.


Blank lines are closed up

The Avery Wizard will close up blank lines. For example, if some of the entries in your list have company names, and some do not, the Avery Wizard won’t leave a blank line for those that do not have a company name—the first line of the address will be printed right below the person’s name.


Entering your return address in Word

The Avery Wizard uses your return address that is stored in Word. To enter your complete return address in Word, follow these steps:

1	Exit from the Avery Wizard.

2	On Word’s Tools menu, choose Options.

3	Click the User Information tab.

4	Type your address in the Mailing Address box.

5	Click OK.


Formatting the return address on shipping labels

When you want to print both a recipient’s address and a return address on shipping labels, we recommend that you center the return address and use a smaller font size. This makes it easier to identify the recipient’s address. Follow these steps:

1	Click on the return address.

2	Press Ctrl+A to select the entire return address.

3	Click the Center button on the toolbar.

4	Choose a smaller font size from the toolbar.


Putting two lines of text on file folder labels

The Avery Wizard’s default settings are just right for placing one line of text on a file folder label. If you want to use two lines of text on your file folder labels, change the font size to 10 or smaller.


Putting two lines of text on Direct Print dividers

The Avery Wizard’s default settings are just right for placing one line of text on Direct Print divider tabs. If you want to use two lines of text on your file folder labels, change the font size to 6. Type the number 6 is the size box.


Putting two lines of text on return address labels

The Avery Wizard’s default settings are just right for placing three lines of text on a return address label. If you want to use two lines of text on your return address labels, change the font size to 8 or smaller.


Putting two lines of text on Index Maker labels

If you want to use two lines of text on your Index Maker labels, change the font size to 8 or smaller.


Formatting name badges

Name badges look best if you vertically center the text. If you want to add company names, skip two lines below the person’s name and add the company name. Change the font size to 10 for the company name.


Using pre-printed shipping labels

If you have Avery laser or ink jet shipping labels with your company’s address pre-printed on the upper half, you can use the Avery Wizard to print them. Use the Avery Wizard normally, except for the following steps.

1	Find the appropriate product code

2	On a following screen, choose "Add my return address.”

3	Later, when the Avery Wizard suggests a return address, simply remove it, leaving the top part of the label blank.

  We suggest that you print on plain paper first to make sure that everything fits. You can move the recipient’s address down by adding blank lines above it in the Avery Wizard.


Adding graphics to your designs

The Avery Wizard cannot help you add graphics to your labels. Once you have created a document with the Avery Wizard, you can add graphics using the Picture command on Word’s Insert menu. You will need to insert the graphic on each label.

Because of the way Word prints labels, it’s difficult to position graphics anywhere except the upper-left corner of your labels.


Printing several pages of the same thing

You can use Word's Print command to print multiple sheets. After you choose Print from the File menu, enter the number of copies you want, then press OK.


How can I tell if everything will fit?

You are looking at an pretty accurate representation of the Avery product that you chose. If your text fits on the screen, most likely it will fit when you print.

If you see merge fields, which look like this «Name», then you may want to take the additional step of using Print Preview. You will have this option later in the Avery Wizard.


Special keys for formatting text

The following special keys work when you are editing text in the Avery Wizard:

Ctrl+X	Cut
Ctrl+C	Copy
Ctrl+V	Paste
Ctrl+Shift+F	Font
Ctrl+Shift+P	Point Size
Ctrl+B	Bold
Ctrl+I	Italic
Ctrl+U	Underline
Ctrl+L	Left Align
Ctrl+E	Center
Ctrl+R	Right Align
Ctrl+Z	Undo


How do I undo a mistake?

When you are editing in the Avery Wizard, you can undo your last edit by pressing Ctrl+Z.


Formatting toolbar tips

There are two ways to use the Avery Wizard’s formatting  toolbar.

Format before you type

If you make your formatting selections using the toolbar before you type, then those selections will be applied to everything you type.

Select before you format

If you select (highlight) text before you make formatting changes using the toolbar, then the changes you make will only effect the selected text.


Why use the Avery Wizard's print preview button?

The Avery Wizard uses Word’s Print Preview to show you what your labels will look like when they are printed.

When you use the Avery Wizard’s Print Preview button, if you don’t like what you see in the preview, you can simply click the Close button in Preview and return to the Avery Wizard. Then you can click Back and make changes.

Once you click Finish, the Avery Wizard completes it’s work and closes,  leaving you in Word. At that point you can’t return to the Avery Wizard to make changes, you can only start over with the Avery Wizard.


Printing with Word

To print a single page of labels, or to print a single set of labels, on your default printer, simply click the print button on Word’s toolbar.

If you want to print several identical pages, or if you want to choose a different printer, use the Print command on Word’s file menu.


What kind of reusable list file does the Avery Wizard create?

When you create a list with the Avery Wizard it creates a Word data document. This is the kind of file that Word itself creates when you use the Mail Merge Helper.

A Word data document contains a table. The first row contains the field names. Each additional row is a record.


Using Avery Wizard reusable list files with other programs

Because the Avery Wizard creates Word data documents, you can use them with other applications that work with Word data documents.


What's the correct format for file names?

A filename can contain up to 255 characters, including spaces. But, it cannot contain any of the following characters: \ / : * ? " < > |


What file am I naming?

The filename you are entering is for the file that contains your reusable list. The Avery Wizard will automatically save your list for you.

When the Avery Wizard is finished, you will see a Word document that is created in addition to your list. The word document contains all the formatting to print correctly on the Avery product you selected. Your list contains the information that you want to print, but it contains no formatting. If you choose to save the Word document, be sure to give it a name that is different from the name you gave your list.

It is usually better to use the Avery Wizard to re-create this formatted Word document rather than saving it. Using the Avery Wizard insures that the information you print matches the information in your list, even if you have made changes to your list.


Using Avery Wizard files in Word

The Avery Wizard creates Word data files. You can use a file created in the Avery Wizard with Word's Mail Merge Helper.


What if I enter the name of an existing file?

The Avery Wizard won't destroy your existing file. If you enter the name of an existing file, the Avery Wizard will point this out to you, and ask if you want to change your entry or modify the existing file.


Deleting a file created by the Avery Wizard

Use Windows Explorer to remove files created by the Avery Wizard. There is no delete function in the Avery Wizard.


What does the sample show?

The sample shows the information items that are going to print. It's actually the first entry in your list. You should check that all the information you entered in your list is shown and arranged correctly on the lines on which you want it to print.

If something is missing, it's probably because the first record doesn't contain that item of information. If your information is in a standard format, then it will probably be OK to proceed--that item of information will print for records that have it.

If everything looks OK, choose the Yes option. If you want to remove or rearrange items, choose the No option. Whichever option you choose, the Avery Wizard will let you change the formatting of the text to suit your needs.


What if it doesn't fit in the box?

If the information you are viewing doesn't all fit in the box it may or may not be a problem. This box is not the same size as the Avery product you selected. Move to the next screen. You can format the information so that it will fit on the Avery product you selected.


Copying information between labels

To copy information from one label to another, follow these steps:

1	Select (highlight) the information you want to copy.

2	Right Click and choose copy (or press Ctrl+C) to copy it to the clipboard.

3	Move to the label to which you want it copied.

4	Right Click and choose paste (or press Ctrl+V) to paste the information.


Word documents created by the Avery Wizard

The Avery Wizard creates Word documents that consist of complex tables. You can view the format of the table by choosing Gridlines from Word’s Table menu.

You will see cells for the text on each label, plus additional rows and columns that provide space between the labels. These additional rows and columns provide the margins that prevent you from printing off the edge of the labels.


Why is the View and Update File button gray?

The View and Update File button only works for Word data files. This means you can view and update reusable list files created with the Avery Wizard or data files created with Word.

If you are using a file created by another program you will have to use that program to view and update the file.


Using delivery point bar codes

You get the greatest postage discounts by using Delivery Point Bar Codes (DPBC), which adds two digits (usually the last two digits of the street address) to the ZIP+4 code.

Because of variations in the rules for determining the DPBC (and the fact that ZIP+4 codes sometimes change), each address in your database must be periodically checked against a current USPS database of addresses and ZIP codes. This process is called CASS certification.

Mailing-list vendors can provide CASS certification, or you can send your list to any of several service bureaus that can update your list with the current DPBCs and provide certification. Alternatively, if you have a CD-ROM drive, you can purchase software and quarterly database updates that allow you to maintain your own mailing list. You'll need CASS certification to obtain postage discounts.

The Avery Wizard is not CASS certified, nor does it need to be for you to receive postage discounts. CASS certifies that your addresses are accurate, which is something that the Avery Wizard has no control over. The list that you merge using the Avery Wizard must be certified--not the Avery Wizard.


Selecting labels for bar-coded addressing

If you use DPBC bar codes, the bar code will be about 2½ to 3 inches wide. Keep this in mind when you choose labels to print on. For example, Avery 5160 labels (3 across on an 8½-inch by 11-inch sheet) are not wide enough to contain a Postnet bar code, so the Avery Wizard doesn’t display the “Include Postnet delivery point bar code” option. You'll need to use 2-across labels (such as 5161, 5162, or 5163).


Printing colored or white Protect ´n Tab inserts

You can choose to print multicolored inserts or white inserts for your Protect ´n Tab dividers. Simply make  the appropriate selection in the product list when you start the Avery Wizard, then feed the Protect ‘n Tab sheets with the appropriate side up through your printer.

  Choose Protect ´n Tab entries that end in the words Color Side for multicolored inserts.

  Choose Protect ´n Tab entries that end in the words White Side for white inserts.


Printing Mini-Sheets half sheets

You can separate Mini-Sheets at the perforation and print half the sheet if you have one of the following Hewlett Packard printers:

•	LaserJet 4P

•	LaserJet 4MP

•	LaserJet 5P

•	LaserJet 5MP

  Don’t try this with any printer that is not specifically designed to print on these very small sheets.


Printing Tab Inserts for Dividers half sheets

You can separate Tab Inserts for Dividers at the center perforation and print half the sheet at a time. Simply make sure your information all fits on the top half of the sheet—even when you want to print the bottom half.

  To print the bottom half of the sheet, feed it bottom-end first.


Printing Ready Index Binder Kit spine inserts

Ready Index Binder Kit spine inserts come with four different width inserts on a single sheet. Because they are different sizes, the Avery Wizard treats each one as a separate product.

To print a spine for:	Choose:
1 inch binder	Ready Index Binder Kit Spine Inserts - 1"
1 1/2 inch binder	Ready Index Binder Kit Spine Inserts - 1.5"
2 inch binder	Ready Index Binder Kit Spine Inserts - 2"
3 inch binder	Ready Index Binder Kit Spine Inserts - 3"


Why do items change for different lists?

The type of Avery product you are using determines the items that appear. If you are using an address label or other product that is normally printed with names and addresses you will see address items. I you are using a file folder label, for example, you will see items appropriate to that product.


How many entries can a list contain?

There is no limit to the number of entries you can add to a list in the Avery Wizard.

  If you are creating a list that will contain a large number of entries, we suggest that you use a program that manages data in a more sophisticated way than the Avery Wizard. You should use something like an address-list program or a data base program depending on your requirements.


Only fill in the items you need

You don’t have to put information in every item on the screen. Only complete the items you need and have information for.


When is it appropriate to print on one face?

Print on one face of tent cards when the attendee's name needs to be seen from only one side of the tent card. For example, for a panel of speakers, where the names need to be seen only by the audience, printing on one face is appropriate.


When is it appropriate to print on both faces?

Print on both faces of tent cards when the attendee's name needs to be seen from both sides of the tent card. For example, in a meeting room, attendees on one side of a rectangular table will view one face of the tent cards, while attendees on the other side of the table will view the opposite face of the tent cards.


When is top binding appropriate?

Top binding is appropriate for presentations that are printed in landscape (wide) orientation. The ring binder is positioned with the rings across the top of the page and pages are turned from bottom to top.


When is side binding appropriate?

Side binding is appropriate for most documents in ring binders that are printed in portrait (upright) orientation. The ring binder is positioned with the rings at the left of the page, and pages are turned from right to left.


When is top folding appropriate?

Top folding produces note cards and greeting cards that are wider than they are tall. Many business announcements are printed like this.

There are no rules for determining whether you use top or side folding cards. The design of your card should dictate your choice.


When is side folding appropriate?

Side folding produces note cards and greeting cards that are taller than they are wide. Many invitations are printed like this.

There are no rules for determining whether you use top or side folding cards. The design of your card should dictate your choice.


What does wide or tall labels mean?

Wide labels are horizontal-format labels. Most mailing and shipping labels are printed this way.

Tall labels are vertical-format labels. Tall labels are used mostly in special applications, such as binder spine labels.


How to tell if a printer is side- or center-feed

Center-feed printers feed sheets that are not full size in the center of the feed tray. These printers have two movable guides that slide toward the center of the printer for feeding small sheets.

Side-feed printers feed sheets that are not full size at one side of the feed opening. They have one stationary guide, and one movable guide that can be moved toward the stationary guide for printing small sheets.


Which arrangement of sets should I use?

If you are making one, or just a few sets of dividers it's usually easier to collate the sets. This makes it easy to apply the labels to one set of dividers at a time.

If you are making many sets of dividers, it may be easier if you group the sets. This makes it easier to apply labels to all the same-position dividers at a time.


Why won't the number of sets go any higher?

The Avery Wizard will print one sheet of tab titles. The number of sets will go up to the number that fits on a single sheet.

If you need more sets, simply print several sheets using the Print command on Word's File menu.


Making attractive business cards

Following are several business card designs created with the Avery Wizard. Click on a design you like to see how we made it.


(BC1)


BC2


BC4


Troubleshooting

  If you have trouble with specific Avery Products

  If you have trouble editing and formatting

  If you have trouble using a list

  If you have trouble printing

  If you have trouble with Direct Print dividers

  If you have trouble with shipping labels


Troubleshooting delimited file problems

Delimited files are often called comma-separated files. They consist of text with the fields separated by a comma. Many database and spreadsheet programs can create delimited files.

The character that separates the fields is not always a comma. The Avery Wizard looks at the List Separator that is set in the Regional Settings section of Windows Control Panel to determine what character to use.

The rules for a delimited file are as follows:

•	The first line must consist of field names.

•	Each line is a record. Records are ended by a carriage return-line feed.

•	Fields are separated by a comma (or other separator character).

•	Empty fields require a separator. (Two adjacent commas indicate an empty field.)

•	Fields that contain a comma must be enclosed in double-quote characters.

•	Optionally, all fields may be enclosed in double-quote characters.

•	Fields cannot contain double-quote characters.

A typical comma-delimited file looks like this:

NAME,COMPANY,ADDRESS,CITY,STATE,ZIP
Claire Burbank,NE Wild Things,2316 Alta Dr.,Rochester,NY,10051
"Frederick Church, Jr.",,883 Wilson Avenue,Hobart,KS,78721
R. Doherty,"Hugo's Markets, Inc.",5680 Wash St.,Victor,CT,03610
Katy Elson,Nature Art,"621 Field, Suite C",Mt. Shasta,CA,92202

Common problems with delimited files

•	Missing field names. The first line must contain the names of the fields.

•	Blank lines. Each blank line in your delimited file will result in a blank label.

•	Missing double-quotes. Any field that contains a comma must be enclosed in double-quote characters.


Troubleshooting Word data file problems

A Word data file is a very specific kind of file. It must consist of a table where each row is a record and each column is a field. The easiest ways to create this kind of file are to use the Avery Wizard or the Mail Merge command on Word’s Tools menu.

A typical Word data file looks like this:

Name	Company	Address
Claire Burbank	NE Wild Things	883 Wilson Avenue
Frederick Church, Jr.	Hugo's Markets, Inc.	5680 Wash St.

If you use an existing data source or set up the data source in a table yourself, keep the following rules in mind:

•	The first row of cells must contain the header row. Make sure that there are no spaces, text, or blank lines above the header row.

•	Each data record must have the same number of data fields (columns) as the number of field names in the header row.

•	Place information for each record in the correct column. If a record doesn't have information for a particular field, leave the corresponding cell in that column blank.

•	The order in which you list the field names in the header row is not important.


Troubleshooting Excel data file problems

An Excel data file is a very specific kind of file. It must consist of a sheet where each row is a record and each column is a field. The first row must contain the names of the fields.

The data area of an Excel file must be on the first sheet in the workbook, and can either be the entire sheet, or a named range.

A typical Excel data file looks like this:

Name	Company	Address
Claire Burbank	NE Wild Things	883 Wilson Avenue
Frederick Church, Jr.	Hugo's Markets, Inc.	5680 Wash St.

If you use an existing data source or set up the data source yourself, keep the following rules in mind:

•	The first row of cells must contain the header row. The header row contains the names of the fields.

•	Each data record must have the same number of data fields (columns) as the number of field names in the header row.

•	Place information for each record in the correct column. If a record doesn't have information for a particular field, leave the corresponding cell in that column blank.

•	The order in which you list the field names in the header row is not important.


Troubleshooting dBASE data file problems

If you receive a message that the Avery Wizard cannot open a dBASE file it is probably a file-naming problem.

The filter that Word uses to merge dBASE files cannot handle long file names and paths. The entire filename and path must not include any characters that are not recognized by SQL. This means that you cannot use anything but letters and numbers in the entire path and file name.

The easiest way to do this in Windows 95 and Windows NT is to place the file in a folder with a name less than 8 letters long, and name the file with a name less than 8 letters long. Use the standard DBF extension.

Examples:

Names that work	Names that don't work
C:\DATA\ADDRESS.DBF C:\DATA2\ADDR3.DBF	C:\My Documents\Holiday Addresses.dbf C:\MYDOCU~1\HOLIDI~1.DBF


If your return address doesn't appear on shipping labels

The Avery Wizard will automatically add your return address to shipping labels if:

•	You select an Avery shipping label

•	Then you choose "Add my return address."

•	And you have entered your return address in Word.

  Click here to see how to enter your return address in Word.


If your information prints too high on the label

You can move your information down by either of these methods.

  Vertically center the text:

1	On the toolbar, select the Center Vertically button.

  Move the text down:

1	Press Ctrl+Home to move to the top.

2	Press Enter several times to move the information down.


If your information prints too far down on the label

First, on the toolbar, select the Align Top button. Then, if your information is still too far down:

  If there is blank space at the top, follow these steps:

1	Press Ctrl+Home to move to the top.

2	Press Del several times to move the information up.

  If there is no blank space at the top, follow these steps:

1	Press Ctrl+A to select all the text.

2	Use the toolbar to select a smaller point size.

  You can also select a larger Avery product.


If some of your text doesn't print

If you place too much information on a label, some of it may not print. You may see one of two conditions:

•	Some printers will print part of the last line, clipping off the bottoms of the characters.

•	Some printers will print the entire last line, even if some of it doesn’t fit on the labels.

In either case, you should either select a larger Avery product, or reduce the point size so more information will fit.


If you want to print on the colored band on diskette labels

Diskette labels available in some areas have a colored band at the top. To print on this colored band, simply choose the white version of the label you are using. For example, for colored 3.5" Diskette Labels, use 5196 Laser Diskette Label - 3.5"


If you want to print on the colored band on file folder labels

Simply choose the white version of the label you are using. The 5366 Laser File Folder Label - White will work for both Laser and Ink Jet file folder labels.


If you see an address in the Items In Your File list

The Items In Your File list should contain the names of the fields in your data file. If a name and address appears in this list, it is usually because your data file doesn’t have a header row. This can occur in Word data files and also in comma-delimited, or text files.

  Click here if you are using a Word data file.

  Click here if you are using a comma-delimited, or text file.


Word's Print Preview

Word’s Print Preview does a good job of showing you what is going to print.

If you need to make changes, click Close to return to the Avery Wizard, then click Back to the point where you want to make changes.

If everything looks OK, click the Print button to print your job.

If you are having problems, click the Troubleshooting button below.

  Troubleshooting


Printing with Word

You are now ready to print with Word. Here’s how:

1	Place the Avery product you selected into your printer’s tray.

2	If you are using the normal paper tray in your normal (default) printer, simply click the Print button on the tool bar.

If you are not using the normal paper tray, click here.

If you are not using your normal (default) printer, click here.

  For more information, click one of the buttons below.

General printing tips

Tips specific to your printer

Troubleshooting


Printing with Word

You are now ready to print with Word. Here’s how:

1	Place the Avery product you selected into your printer’s tray.

2	If you are using the normal paper tray in your normal (default) printer, simply click the Print button on the tool bar.

If you are not using the normal paper tray, click here.

If you are not using your normal (default) printer, click here.

  For more information, click one of the buttons below.

General printing tips

Tips specific to your printer

Troubleshooting


Printing with Word

You are now ready to print with Word. Here’s how:

1	Place the Avery Mini-Sheet product you selected into your printer’s manual feed tray.

2	If you are using your normal (default) printer, simply click the Print button on the tool bar.

If you are not using your normal (default) printer, click here.

  For more information, click one of the buttons below.

Printing Mini-Sheets tips

General printing tips

Tips specific to your printer

Troubleshooting


Printing with Word

You are now ready to print with Word. Here’s how:

1	Place the Avery product you selected into your printer’s tray.

•	Avery Colors Fluorescent Labels are only compatible with laser printers.

2	If you are using the normal paper tray in your normal (default) printer, simply click the Print button on the tool bar.

If you are not using the normal paper tray, click here.

If you are not using your normal (default) printer, click here.

  For more information, click one of the buttons below.

General printing tips

Tips specific to your printer

Troubleshooting


Printing with Word

You are now ready to print with Word. Here’s how:

1	Place the Avery product you selected into your printer’s tray.

•	Clear Laser Labels are not recommended for ink jet printers. Use Avery Clear Ink Jet Labels instead.

2	If you are using the normal paper tray in your normal (default) printer, simply click the Print button on the tool bar.

If you are not using the normal paper tray, click here.

If you are not using your normal (default) printer, click here.

  For more information, click one of the buttons below.

General printing tips

Tips specific to your printer

Troubleshooting


Printing with Word

You are now ready to print with Word. Here’s how:

1	Place the Avery product you selected into your printer’s tray.

Click here to see how to print both sides of your cards.

2	If you are using the normal paper tray in your normal (default) printer, simply click the Print button on the tool bar.

If you are not using the normal paper tray, click here.

If you are not using your normal (default) printer, click here.

  For more information, click one of the buttons below.

General printing tips

Tips specific to your printer

Troubleshooting


Printing with Word

You are now ready to print with Word. Here’s how:

1	Place the Avery product you selected into your printer’s tray.

Click here to see how to print both sides of your cards.

2	If you are using the normal paper tray in your normal (default) printer, simply click the Print button on the tool bar.

If you are not using the normal paper tray, click here.

If you are not using your normal (default) printer, click here.

  For more information, click one of the buttons below.

General printing tips

Tips specific to your printer

Troubleshooting


Printing with Word

You are now ready to print with Word. Here’s how:

1	Place the Avery product you selected into your printer’s tray.

2	If you are using the normal paper tray in your normal (default) printer, simply click the Print button on the tool bar.

If you are not using the normal paper tray, click here.

If you are not using your normal (default) printer, click here.

  For more information, click one of the buttons below.

How to separate business cards

General printing tips

Tips specific to your printer

Troubleshooting


Printing with Word

You are now ready to print with Word. Here’s how:

1	Place the Avery product you selected into your printer’s tray.

2	If you are using the normal paper tray in your normal (default) printer, simply click the Print button on the tool bar.

If you are not using the normal paper tray, click here.

If you are not using your normal (default) printer, click here.

  For more information, click one of the buttons below.

   How to fold inserts

General printing tips

Tips specific to your printer

Troubleshooting


Printing with Word

You are now ready to print with Word. Here’s how:

1	Place the Avery product you selected into your printer’s tray.

•	We recommend that you use the straightest possible paper path through your printer.

2	If you are using the normal paper tray in your normal (default) printer, simply click the Print button on the tool bar.

If you are not using the normal paper tray, click here.

If you are not using your normal (default) printer, click here.

  For more information, click one of the buttons below.

General printing tips

Tips specific to your printer

Troubleshooting


Printing with Word

You are now ready to print with Word. Here’s how:

1	Place the Direct Print Dividers into your printer’s manual feed tray.

Click here for complete step-by-step printing instructions.

2	If you are using your normal (default) printer, simply click the Print button on the tool bar.

If you are not using the normal paper tray, click here.

If you are not using your normal (default) printer, click here.

3	Unfold the dividers and remove the paper strips.

Click here for step-by-step instructions.

Troubleshooting


Printing with Word

You are now ready to print with Word. Here’s how:

1	Place the Avery product you selected into your printer’s tray.

  Feed A5 sheets like the top half of an A4 sheet, not as you would feed an envelope.

2	If you are using the normal paper tray in your normal (default) printer, simply click the Print button on the tool bar.

If you are not using the normal paper tray, click here.

If you are not using your normal (default) printer, click here.

  For more information, click one of the buttons below.

General printing tips

Tips specific to your printer

Troubleshooting


General printing tips for laser products
General printing tips

  Refer to your printer’s manual for loading and feeding recommendations. Many printers have special instructions for how you should load labels and cards.

  Avery recommends that a sheet of labels be feed only once through a laser or ink jet printer. Our guarantee of jam-free performance extends only to a sheet of labels that has been fed through a laser printer a single time. The heat and tight paper path of a laser printer can cause the labels to curl after multiple passes through the printer. This could cause a label to jam or peel off inside the printer and result in an expensive repair bill.

  Most Avery laser products are designed to work in laser and ink jet printers directly from the automatic feed tray. However, there are certain exceptions. For instructions specific to your printer, click Printer Tips, below.

Printer Tips.

  Store unused sheets flat in the original package.


General printing tips for ink jet products
General printing tips

  Refer to your printer’s manual for loading and feeding recommendations. Many printers have special instructions for how you should load labels and cards.

  Fan the stack of labels before placing them in the paper tray.

  For easier feeding in most printers, place your label sheets in the paper tray on top of 25 sheets of plain paper.

  Adjust the paper width lever so that it gently touches the side of the labels so they don’t buckle.

  Avery recommends that a sheet of labels be feed only once through an ink jet printer. Our guarantee of jam-free performance extends only to a sheet of labels that has been fed through an ink jet printer a single time. The tight paper path of an ink jet printer can cause the labels to curl after multiple passes through the printer. This could cause a label to jam or peel off inside the printer and result in an expensive repair bill.

  Most Avery Ink Jet products are designed to work in ink jet printers directly from the automatic feed tray. However, there are certain exceptions. For instructions specific to your printer, click Printer Tips, below.

Printer Tips.

  Store unused sheets flat in the original package.


General printing tips for A5 products
General printing tips

  Refer to your printer’s manual for loading and feeding recommendations. Many printers have special instructions for how you should load labels.

  Avery recommends that an A5 sheet of labels be feed a maximum of two times through a laser or ink jet printer. Our guarantee of jam-free performance for A5 sheets extends only to a sheet of labels that has been fed through a laser or ink jet printer a maximum of two times. The heat and tight paper path of a laser printer can cause the labels to curl after multiple passes through the printer. This could cause a label to jam or peel off inside the printer and result in an expensive repair bill.

  Most Avery laser products are designed to work in laser and ink jet printers directly from the automatic feed tray. However, there are certain exceptions. For instructions specific to your printer, click Printer Tips, below.

Printer Tips.

  Store unused sheets flat in the original package.


Hewlett-Packard LaserJet 4L and 4ML

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

Laser Labels

Use manual feed. Labels must feed straight out the rear exit of the printer. Do not feed labels from the paper cassette tray.

Card Products

Place cards in the paper tray on top of 25 sheets of plain paper. Adjust the paper width guide to barely touch the edge of the stack so the sheets don’t buckle. If any of your sheets have been damaged or have bent corners, do not run them through your printer, as jams may occur.

Mini-Sheets

Use manual feed for all Mini-Sheets.

A5 Products

Don't use A5 products in these printers because they can't feed these sheets in the correct direction.


Hewlett-Packard LaserJet 4, 4M, 4 Plus, and 4M Plus

For trouble-free label printing, have your printer thoroughly cleaned on a regular basis. For cleaning tips, get Avery FaxFacts Bulletin 1094 by dialing (626) 584-1681 from your fax machine. Follow the voice prompts.

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

Clear Laser Labels

Use the multi-purpose tray. Do not feed labels from the paper cassette tray.

Avery Colors Fluorescent Labels

Use the multi-purpose tray. Do not feed labels from the paper cassette tray.

Mini-Sheets

Use manual feed for all Mini-Sheets.


Hewlett-Packard LaserJet 5P and 5MP

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

Mini-Sheets

These printers can print half of a Mini-Sheet. Use manual feed.


Hewlett-Packard LaserJet 4P and 4MP

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

Laser Labels

Use manual feed. Labels must feed straight out the rear exit of the printer. Do not feed labels from the paper cassette tray.

Mini-Sheets

These printers can print half of a Mini-Sheet. Use manual feed.


Hewlett-Packard LaserJet IIP, IIP Plus, and IIIP

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

Clear Laser Labels

Use the standard multi-purpose tray. Do not feed labels from the optional paper cassette tray.

Avery Colors Fluorescent Labels

Use the standard multi-purpose tray. Do not feed labels from the optional paper cassette tray.

Use the face-up output tray.

Mini-Sheets

Use manual feed for all Mini-Sheets.


Hewlett-Packard LaserJet and LaserJet Plus

Use Manual Feed for all Avery products in these first generation printers.


Apple LaserWriter and LaserWriter Plus

Use Manual Feed for all Avery products in these first generation printers.


All other laser printers

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

Mini-Sheets

Use manual feed for all Mini-Sheets.


Hewlett Packard DeskJet 550C

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

  Load Avery products face down in the paper tray.

Index Maker

Allow 10-second drying time.

Ink Jet labels for Color Printers

For best results, set the Media type of your ink jet printer to Coated Paper or Premium Ink Jet Paper.

Set the Print Quality to Presentation.

Clear Ink Jet labels

When printing color graphics on clear ink jet labels, feed sheets one at a time, with no plain paper in the paper tray.  Use the color cartridge only, and allow 20 seconds drying time.


Hewlett Packard DeskJet 560C

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

  Load Avery products face down in the paper tray.

Index Maker

Allow 10-second drying time.

Ink Jet labels for Color Printers

For best results, set the Media type of your ink jet printer to Coated Paper or Premium Ink Jet Paper.

Set the Print Quality to Presentation.

Clear Ink Jet labels

When printing color text or graphics on clear ink jet labels, use the EconoFast setting.


Hewlett Packard DeskJet 1200C and 1600C

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

  Load Avery products face down in the paper tray.

Index Maker

Use black ink only.

Ink Jet labels for Color Printers

For best results, set the Media type of your ink jet printer to Coated Paper, Premium Ink Jet Paper or Glossy Paper.

Set the Print Quality to Presentation Mode or High Quality.

Clear Ink Jet labels

Color printing is not recommended with these printers.


Hewlett Packard DeskJet and DeskWriter 600 series

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

  Load Avery products face down in the paper tray.

Ink Jet labels for Color Printers

For best results, set the Media type of your ink jet printer to Coated Paper, Premium Ink Jet Paper or Glossy Paper.

If you are printing:	Set Print Quality to:
Black text	EconoFast
Color text	Normal
Large areas of black	Normal
Large areas of color	Best
Clear Ink Jet labels

When printing color text or graphics on clear ink jet labels, use the EconoFast setting only.

When printing solid black areas or graphics with a lot of black, allow 2 minutes to dry.


Hewlett Packard DeskJet 800 series

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

  Load Avery products face down in the paper tray.

Ink Jet labels for Color Printers

For best results, set the Media type of your ink jet printer to Coated Paper, Premium Ink Jet Paper or Glossy Paper.

If you are printing:	Set Print Quality to:
Black text	Best
Color text	Normal
Large areas of black	Best
Large areas of color	Best
Clear Ink Jet labels

When printing color text or graphics on clear ink jet labels, use the EconoFast setting only.


Hewlett Packard DeskJet 870C/Cse

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

  Load Avery products face down in the paper tray.

Ink Jet labels for Color Printers

For best results, set the Media type of your ink jet printer to Coated Paper, Premium Ink Jet Paper or Glossy Paper.

If you are printing:	Set Print Quality to:
Black text	Normal
Color text	Normal
Large areas of black	Best
Large areas of color	Best


Canon BJC-600

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

  Load Avery products face up in the paper tray.

Clear Ink Jet labels

When printing color text and graphics on clear ink jet labels, use the High Speed-180x180 setting only. To avoid bleeding, do not overlap colors and let the sheets dry 30 seconds.

Ink Jet labels for Color Printers

For best results, set the Media type of your ink jet printer to Coated Paper, Premium Ink Jet Paper or Glossy Paper.

Set the Print Quality to High Quality.


Canon BJC-4000

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

  Load Avery products face up in the paper tray.

Ink Jet labels for Color Printers

For best results, set the Media type of your ink jet printer to Coated Paper, Premium Ink Jet Paper or Glossy Paper.

If you are printing:	Set Print Quality to:
Black text	Normal
Color text	Fine
Large areas of black	Fine
Large areas of color	Best


Canon BJC-4200

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

  Load Avery products face up in the paper tray.

Ink Jet labels for Color Printers

For best results, set the Media type of your ink jet printer to Coated Paper, Premium Ink Jet Paper or Glossy Paper.

If you are printing:	Set Print Quality to:
Black text	Best Fine print mode disengaged
Color text	Standard  Fine print mode disengaged
Large areas of black	Best  Fine print mode engaged
Large areas of color	Best  Fine print mode engaged


Epson Stylus Color

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

  Load Avery products face up in the paper tray.

Clear Ink Jet labels

When printing color text or graphics on clear ink jet labels, use the Draft-180x180 setting only.


Epson Stylus Color II

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

  Load Avery products face up in the paper tray.

Ink Jet labels for Color Printers

For best results, set the Media type of your ink jet printer to Coated Paper, Premium Ink Jet Paper or Glossy Paper.

Use the following printer settings:

If you are printing:	Set Print Quality to:
Black text	Super High speed  mode engaged
Color text	Super High speed  mode disengaged
Large areas of black	Super High speed  mode disengaged
Large areas of color	Super High speed  mode disengaged


All other ink jet printers

Most Avery laser products are designed to work directly from the automatic feed tray. However, there are certain exceptions that are noted below.

  Load Avery products face up in the paper tray of Canon Bubble Jet and Epson Stylus printers.

  Load Avery products face down in the paper tray of Hewlett Packard DeskJet and DeskWriter printers.

Mini-Sheets

Mini-Sheets only work with the following ink jet printers: HP DeskJet Portable, HP DeskJet 520, 540, 5506, 5606, and Canon Bubble Jet printers

Use manual feed for all Mini-Sheets.


Printing Mini-Sheets

  Use manual feed for all Mini-Sheets.

  You can separate Mini-Sheets at the perforation and print half the sheet if you have one of the following Hewlett Packard printers:

•	LaserJet 4P

•	LaserJet 4MP

•	LaserJet 5P

•	LaserJet 5MP

  Always choose “Print a full sheet” with any printer that is not specifically designed to print on these very small sheets.

  Be sure your printer is not set for duplex printing.

  Mini-Sheets work with most laser printers plus HP DeskJet Portable, HP DeskJet 520, 540, 5506, 5606, and Canon Bubble Jet printers.


Printing both sides of your card

It’s easy to print both sides if you follow this procedure.

1	Use the Avery Wizard to create the design for the outside of your card. (You have probably already done this.)

2	Save this document in Word, but don’t close it. Use a name that reminds you that this is the outside of your card.

3	Use the Avery Wizard to create the design for the inside of your card.

4	Save this document in Word, but don’t close it. Use a name that reminds you that this is the inside of your card.

5	Take a piece of plain paper and write “Top of leading edge” along the top.

6	Place the sheet in your printer’s tray or feeder so the words  “Top of leading edge” are away from you and facing up.

7	Print your outside document.  (You can switch between the two documents in Word using the Windows menu.)

8	As you remove the sheet from the printer, place it back in the printer’s tray or feeder so the words  “Top of leading edge” are away from you and facing down. Take notice of how the image from the outside is oriented when you place the sheet in your printer.

9	Print your inside document onto this same sheet. (You can switch between the two documents in Word using the Windows menu.)

10	Once everything prints correctly, use this process, without writing on the sheet, to print your cards.


Printing both sides of your card

It’s easy to print both sides if you follow this procedure.

1	Use the Avery Wizard to create the design for the outside of your card. (You have probably already done this.)

2	Save this document in Word, but don’t close it. Use a name that reminds you that this is the outside of your card.

3	Use the Avery Wizard to create the design for the inside of your card.

4	Save this document in Word, but don’t close it. Use a name that reminds you that this is the inside of your card.

5	Take a piece of plain paper and write “Top of leading edge” along the top.

6	Place the sheet in your printer’s tray or feeder so the words  “Top of leading edge” are away from you and facing up.

7	Print your outside document.  (You can switch between the two documents in Word using the Windows menu.)

8	For wide (landscale) cards: As you remove the sheet from the printer, place it back in the printer’s tray or feeder so the words  “Top of leading edge” are away from you and facing down. Take notice of how the image from the outside is oriented when you place the sheet in your printer.

For tall (portrait) cards: As you remove the sheet from the printer, place it back in the printer’s tray or feeder so the words  “Top of leading edge” are near you and facing down. Take notice of how the image from the outside is oriented when you place the sheet in your printer.

9	Print your inside document onto this same sheet. (You can switch between the two documents in Word using the Windows menu.)

10	Once everything prints correctly, use this process, without writing on the sheet, to print your cards.


Separating business cards

Here’s how to separate your business cards from the sheet.

1	Fold back and forth along the horizontal perforations.

2	Separate along the horizontal perforations.

3	Fold back and forth along the vertical perforations.

4	Separate along the vertical perforations.

5	Run a fingertip along each side of the card to smooth the edges.


Folding inserts

Inserts fold as shown below. The printing shows on both sides.


Changing paper trays

Follow these steps to use a different paper tray:

1	Choose Page Setup on Word’s File menu.

2	Choose the Paper Source tab.

3	Select the correct tray for the First Page and for Other Pages.

4	Click OK.


Changing printers

Follow these steps to select a different printer:

1	Choose Print from Word’s File menu.

2	Select the printer you want to use from the Name list.

3	Click OK to print.


Reverse Collate
Reverse Order of Tabs

1	Place the dividers in a pile on your desk or table.

2	Take the top divider off the pile and start a new pile next to the first.

3	Continue moving the dividers from the first pile to the new pile one at a time until they have all been transferred.


Multipurpose Tray

The multipurpose tray is the paper input tray that extends from the front of the printer. (The multipurpose tray sometimes goes by other names: MP tray, manual-feed tray, single-sheet feeder, or envelope tray.) It can be used for feeding nonstandard size sheets or Direct Print Custom Dividers.

If you normally use your printer's lower paper cassette, you'll need to open the multipurpose tray.

Push on the front panel gently to unhook the multipurpose tray. (For the 5P, 5MP, 6P and 6MP, pull down on the sides of the tray to open it.)  Then pull out the tray extension.


Multipurpose Tray

The multipurpose tray is the paper input tray that extends from the front of the printer. (The multipurpose tray sometimes goes by other names: MP tray, manual-feed tray, single-sheet feeder, or envelope tray.) It can be used for feeding nonstandard size sheets or Direct Print Custom Dividers.

If you normally use your printer's lower paper cassette, you'll need to open the multipurpose tray.

Push on the front panel gently to unhook the multipurpose tray. (For the 5P, 5MP, 6P and 6MP, pull down on the sides of the tray to open it.)  Then pull out the tray extension.


Multipurpose Tray

The multipurpose tray is the paper input tray that extends from the front of the printer. (The multipurpose tray sometimes goes by other names: MP tray, manual-feed tray, single-sheet feeder, or envelope tray.) It can be used for feeding nonstandard size sheets or Direct Print Custom Dividers.

If you normally use your printer's lower paper cassette, you'll need to open the multipurpose tray.

Pull down on the sides of the tray. (You should find indentions for gripping on both sides of the printer, near the top front corner.) Then pull out the tray extension.


Printing Direct Print Custom Dividers

The steps required to print Direct Print Custom Dividers vary depending on the type of printer you have. For your printer, click its model name below.

What type of printer do you have?

LaserJet II, IID, III, IIID, IIISi, IIISi Mac, 4Si, and 4Si MX

LaserJet IIP, IIP plus, and IIIP

LaserJet 4, 4M, 4 Plus, and 4M Plus

LaserJet 5, 5M, 5N, 5P, and 5MP

LaserJet 6P, and 6MP

LaserJet 4000, 4000N, and 4000T

LaserJet 4L, 4ML, 4P, and 4MP

LaserJet 4V, and 4MV

LaserJet 5L, and 5L Xtra

LaserJet 6L, 6Lse, and 6Lxi

LaserJet 5Si, 5Si MX, and 5Si NX

All other printers


Printer Models
Printing Direct Print Custom Dividers

Printer Group 1

Use these instructions for the following printers:

•	Hewlett-Packard LaserJet II, IID, III, IIID, IIISi, IIISi Mac, 4Si, and 4Si MX

1	Load the Direct Print Custom Dividers.

Load the Direct Print Custom Divider set into the printer's cassette face up with the binder holes facing down and tabs facing to the right.

2	Print the Dividers using your software's Print command.

TIP: For LaserJet IIISi, IIISi Mac, 4Si, and 4Si MX printers, load dividers in the printer's upper cassette.


Printer Models
Printing Direct Print Custom Dividers

Printer Group 2

Use these instructions for the following printers:

•	Hewlett-Packard LaserJet IIP, IIP plus, and IIIP

1	Reverse the order of the Direct Print Custom Divider tabs.

2	Open the printer's multipurpose tray.

3	Load the Direct Print Custom Dividers.

DO NOT use printer's optional lower cassette.

Place the Direct Print Custom Divider set face down into the printer's multipurpose tray  with the binder holes facing up and tabs facing to the left.

4	Print the Dividers using your software's Print command.


Printer Models
Printing Direct Print Custom Dividers

Printer Group 3

Use these instructions for the following printers:

•	Hewlett-Packard LaserJet 4, 4M, 4 Plus, and 4M Plus

•	Hewlett-Packard LaserJet 5, 5M, 5N, 5P, and 5MP

•	Hewlett-Packard LaserJet 6P, and 6MP

•	Hewlett-Packard LaserJet 4000, 4000N, and 4000T

1	Open the printer's multipurpose tray.

2	Load the Direct Print Custom Dividers.

DO NOT use printer's lower cassette.

Place the Direct Print Custom Divider set face up into the printer's multipurpose tray  with the binder holes facing down and tabs facing to the right.

3	Print the Dividers using your software's Print command.


Printer Models
Printing Direct Print Custom Dividers

Printer Group 4

Use these instructions for the following printers:

•	Hewlett-Packard LaserJet 4L, 4ML, 4P, and 4MP

1	Use printer's rear paper exit.

Rotate the blue output selector down.

2	Using the manual feed slot, manually feed the Direct Print Custom Dividers one by one.

DO NOT use printer's lower cassette.

Position the first divider face up with the binder holes facing down and tabs facing to the right.  Feed along left edge of the manual feed slot.

3	Print the Dividers using your software's Print command.


Printer Models
Printing Direct Print Custom Dividers

Printer Group 5

Use these instructions for the following printers:

•	Hewlett-Packard LaserJet 4V, 4MV

1	Reverse the order of the Direct Print Custom Divider tabs.

2	Open the printer's multipurpose tray.

3	Load the Direct Print Custom Dividers.

DO NOT use printer's optional lower cassette.

Place the Direct Print Custom Divider set face down into the printer's multipurpose tray  with the binder holes facing up and toward the printer.

4	Print the Dividers using your software's Print command.


Printer Models
Printing Direct Print Custom Dividers

Printer Group 6

Use these instructions for the following printers:

•	Hewlett-Packard LaserJet 5L and 5 Xtra

•	Hewlett-Packard LaserJet 6L, 6Lse, and 6Lxi

1	Load the Direct Print Custom Dividers.

Place the Direct Print Custom Divider set face forward into the printer's tray  with the binder holes facing to the back and tabs facing to the left.

TIP: For better performance, feed dividers out through the front output slot.

2	Print the Dividers using your software's Print command.


Printer Models
Printing Direct Print Custom Dividers

Printer Group 7

Use these instructions for the following printers:

•	Hewlett-Packard LaserJet 5Si, 5Si MX, and 5Si NX

1	Load the Direct Print Custom Dividers.

DO NOT use printer's optional lower cassette.

Place the Direct Print Custom Divider set face up into the printer's multipurpose tray with the binder holes facing down and toward the printer.

2	Print the Dividers using your software's Print command.


Printer Models
Printing Direct Print Custom Dividers

Other Printers

Use these instructions for printers that are not in the list.

1	Refer to your printer's manual to determine which tray is recommended for printing cardstock, heavy paper, and envelopes. This is the tray you should use to feed Avery Direct Print Custom Dividers.

2	Determine whether your dividers should be loaded in the printer tray face up or face down by doing the following:

a)	Mark a sheet of paper with an "X" on one side.  Load this sheet into the tray with the "X" facing up.

b)	Print some text on the sheet using your word processor

Click here if the printing appears on the same side as the "X" (Face up printers)

Click here if the printing appears on the opposite side from the "X" (Face down printers)


Printer Models
Printing Direct Print Custom Dividers

Other Face Up Printers

1	Load the Direct Print Custom Dividers.

If paper feeds into your printer on the 8½" side, load dividers in the tray with:

•  binder holes facing down

•  tabs facing to the right

If paper feeds into your printer on the 11" side, load dividers in the tray with:

•  binder holes facing down

•  hole-punched binding edge toward printer

If your printer has a vertical paper tray (see Printer Group 6) , load dividers in the tray with:

•  binder holes to the back

•  tabs facing to the left

2	Print the Dividers using your software's Print command.


Printer Models
Printing Direct Print Custom Dividers

Other Face Down Printers

1	Reverse the order of the Direct Print Custom Divider tabs.

2	Load the Direct Print Custom Dividers.

If paper feeds into your printer 8½" wide, load dividers in the tray with:

•  binder holes facing up

•  tabs facing to the left

If paper feeds into your printer 11" wide, load dividers in the tray with:

•  binder holes facing up

•  hole-punched binding edge toward printer

3	Print the Dividers using your software's Print command.


Practice Sheet
A practice sheet prints the text of all the tabs on a single sheet of paper so that you can check your tabs without using several sheets of paper.


Hewlett-Packard Company

Hewlett-Packard Product Support:	(208) 323-2551
HP First fax document retrieval:	(800) 333-1917
World Wide Web:	http://www.hp.com
CompuServe:	GO HPPER


Tabs are blank

Be sure you're using a recommended printer.

Be sure you're using your printer's multipurpose tray or manual feed tray.  Do not put the dividers in the printer's paper cassette tray, except if you have a one of these printers:

Hewlett-Packard LaserJet II, or IID

Hewlett-Packard LaserJet III, IIID, IIISi, or IIISi Mac

Hewlett-Packard LaserJet 4Si or 4Si MX

Be sure the dividers are in the correct order. For more information, see the specific instructions for your printer.

TIP: Before you print again, be sure that:

•	The print queue is empty

In Windows 95, a printer icon will show in the tray in the lower right corner of your screen if there are print jobs pending. You can double-click this icon, then select the print jobs and press the Del key.

To check it in Windows 3.1, open Print Manager (it's in Program Manager's Main group). If any print jobs are shown, select them and press the Del key.

•	The printer's buffer is empty

The surest way to do so is to turn the printer off and back on.


Dividers curl too much
Printed dividers curl too much

Try your printer's alternative output tray. For example, with the LaserJet IIP, IIP plus, and IIIP printers, you can select either output on the top of the printer or output at the front of the printer. Refer to your printer's manual for more information.


Dividers jam in printer

Be sure the printer is clean. Follow the printer manufacturer's instructions for thoroughly cleaning the printer and its paper rollers.

Direct Print Custom Dividers which are excessively curled can cause printer misfeeds and possibly jams.

Printer wear and tear can cause more sheets to jam (e.g. worn rollers).

Be sure to reference the printed instructions included in your package or click here for proper loading instructions for your printer.

 TIP: When a sheet jams, the printer normally reprints that sheet. Therefore, insert a sheet of plain paper so that the next page prints on the correct tab.


Characters clipped at edge

This condition sometimes occurs when the printer's maximum page margins prevent printing the whole tab text.  When this condition occurs, characters appear like half characters, or 'clipped at the edge'.

Be sure you're using the correct printer driver for the exact model of printer you have. (For example, using a generic PostScript driver with some laser printers can cause this problem.)

Contact the printer manufacturer to obtain a current driver if necessary.

Hewlett-Packard Company


Paper feeds from the wrong tray

If paper is simply not being fed the way you want it  (e.g. paper feeds from the paper cassette instead of the multipurpose tray, etc.), the cause is probably one of the following:

A default paper source is set in Control Panel. This overrides the selection you make in your program. Click here for the solution to this frustrating problem.

The paper size for the multipurpose tray is not set properly in the printer. Click here for instructions on setting the paper size.


Dividers are dirty or smudged

Refer to your printer's documentation. Look up print quality in its index to find information about various print problems and how to avoid them. In most cases, you'll need to clean the printer.


Changing the Paper Source in Windows 95

1	Click the Start button and choose Settings, Printers.

2	Click the icon for your printer to select it.

3	Open the File menu and choose Properties.

4	In the Properties dialog box for your printer, click the Paper tab.

5	Click the downward arrow to the right of the Paper Source drop-down list box.

6	Select Auto Select or AutoSelect Tray.

7	Click OK.


Setting the Paper Size

Hewlett-Packard LaserJet 4, 4M

1	Press the printer's Paper Size key.

2	Press the + key repeatedly until the display reads:
MP TRAY=LETTER

3	Press the printer's Enter key.

Hewlett-Packard LaserJet IIP, IIP plus, IIIP

1	Make sure the printer is off line.

2	Press the printer's MENU key to display the MP SIZE item.

Note: If your printer has an optional lower cassette and the TRAYS item is set to LC ONLY, the MP SIZE item won't appear. You must first change the TRAYS setting.

3	Press the +/– key repeatedly until the display reads:
MP SIZE LETTER

4	Press the printer's ENTER key.

5	Press the ON LINE key.


Unfold the Dividers and Remove the Paper Strip
Unfold the dividers and remove the paper strips

Here comes the easiest part!

DO NOT punch the divider's binding edge; it's already punched.

1	Insert your finger under the 3-hole-punched flap on the back.

2	Run your finger along the flap to loosen the binding edge completely.

3	Unfold the binding edge.

4	Remove the paper strip and insert the dividers in a binder.